Fast Maintenance shares spare stock with Fast Inventory on one platform. A spare issued against a work order and a receipt into stores post to the same on-hand — no separate maintenance stock to reconcile. When a spare crosses its reorder level it raises a purchase requisition; a purchase order goes to the vendor; and a GRN receives the spares back into stock. Reorder to PR to GRN is one chain — no import file, no middleware, nothing re-keyed.
The join between the maintenance store and procurement is where two stock figures and missed reorders usually creep in. On the shared platform there is nothing to reconcile: the spare, its issue, its reorder alert and its receipt are one ledger that Fast Maintenance and Fast Inventory both read. Explore the standalone stock product at fastinventorysoftware.com.
Because Fast Maintenance and Fast Inventory share the document engine, each step writes to the same ledger the next step reads. There is no export, no reconciliation cycle and no drift between what was issued, what was ordered and what was received.
Every link below is a native table-level connection on the shared document engine — the spare, its issue, its reorder, its requisition, its purchase order and its GRN are the same records read from both products, not files passed between separate systems.
There is no separate "maintenance stock" to reconcile against stores. When maintenance issues a spare to a work order, it posts to the same spare ledger Fast Inventory uses; when stores receive it, it lands there too. The spare-part management keeps it honest: reorder levels sit on the one ledger, so the shelf figure the technician sees is the shelf figure procurement acts on. See the standalone stock side at fastinventorysoftware.com.
Procurement never guesses what maintenance needs. When a spare crosses its reorder level, a purchase requisition is raised for it; the requisition becomes a purchase order to the vendor; and when the goods arrive, a GRN receives them back into stock on the same ledger. The spare-part list is the single source of truth, so what was short, ordered and received reconciles on one ledger. See the stock and purchase side at fastinventorysoftware.com.
When maintenance, stores and purchase are three systems, the gaps between them are where errors live — a spare issue re-keyed for stores, a reorder that never reached procurement, a GRN that doesn't match the order. On the shared document engine there is no gap: the spare, its issue, its reorder alert, its requisition, its PO and its GRN are the same records, and one spare master is shared across the suite. What maintenance used is exactly what stores deducted and exactly what purchase replaced — the whole issue-to-receipt chain is reconstructable on one ledger.
Maintenance and stores keep one spare on-hand — the same figure Fast Inventory reads, with no separate maintenance stock to reconcile.
Spares issued to a maintenance work order decrement stock at the moment they're used — the real deduction, visible to stores at once.
Spares crossing their reorder level raise a maintenance purchase requisition, so no critical part is discovered short at the next breakdown.
The requisition becomes a purchase order to the vendor for the spare or AMC part, tied to the same spare record on the ledger.
A goods receipt note receives the spares back into stock on the same ledger — on-hand is whole and the shelf is stocked for the next repair.
One set of reports shows spare consumption, value and movement across maintenance and stores — issue, reorder, purchase and receipt, on one ledger.
In a 30-minute demo we'll issue a spare against a work order, watch it cross its reorder level and raise a requisition, place a purchase order, and receive it back with a GRN — one continuous chain across Fast Maintenance and Fast Inventory, no re-keying.
